Bubble Martial Arts Academy Management
Martial arts schools and sports academies need belt progression, class packs, and gradings that generic gym software cannot handle. A Bubble platform at $39-$99/month covers student profiles, grade tracking, class scheduling, membership billing, tournament management, and automated grading eligibility.
Martial Arts Schools and Sports Academies Are Seriously Underserved by Software
Martial arts schools (BJJ, boxing, MMA, karate, kickboxing), tennis academies, gymnastics clubs, and swimming schools share a common management structure: student memberships, class scheduling, belt/grade progression tracking, tournament management, and instructor management. Generic gym software does not understand grade progression. Generic school management systems do not handle class packs and drop-ins. A Bubble-built martial arts academy platform at $39-$99/month fits the exact operational needs of these specialist schools.
What a Martial Arts Academy Platform Needs
Student Profiles
Student records: contact details, emergency contact, medical conditions, current belt/grade, membership type, and attendance history. Photo for recognition. Parent contact for juniors. Injury log and medical clearance tracking.
Belt and Grade Progression
Grade tracking per student per martial art: current belt, last grading date, and eligible for next grading (based on minimum training hours). Grading candidate list generation. Certificate generation on promotion. Historical grade record for black belt applications.
Class Scheduling
Multiple classes per day across different disciplines and levels. Session capacity management. Class booking for members. Drop-in purchase for non-members. Attendance register per class. Instructor assignment and substitute workflow.
Membership Management
Monthly unlimited, class packs (10/20 sessions), day passes. Stripe recurring for monthly. Pack deduction on each attendance. Pack expiry date tracking. Freeze request management (holiday suspension). Family discount application.
Tournament Management
Internal gradings and competitions. External tournament entries: student selection, consent collection, entry fee payment, result recording. Podium finishes recorded on student profile for achievement recognition.
Academy Dashboard
Active member count vs. this time last year. Class fill rates by session. Members due for grading. Overdue payments. New member trial conversion rate. Top attendees for recognition. Monthly revenue by membership type.
Automatic Grading Candidate Identification
// Minimum requirements example: 50 hours training + 3 months since last grade
For each Student where belt != Black
hours_since_last_grade
= sum of AttendanceRecords[student, after last_graded_at] * class_duration_hrs
months_since_grade
= date difference(today, last_graded_at) in months
If hours >= belt_requirements[next_belt].min_hours
AND months >= belt_requirements[next_belt].min_months
Update Student: grading_eligible = yes
Create Notification for instructor: ‘[Student name] is eligible for grading’
The Grading Notification Drives Revenue
A student who receives a message ‘You are eligible for your next belt grading’ is highly motivated to stay active in training, renew their membership, and pay the grading fee. Automating this notification based on actual training hours – rather than relying on instructors to remember – ensures no eligible student is missed and creates a recurring revenue event (grading fees) that compounds as the student base grows.
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