Bubble Events Catering Management
Catering companies manage 50+ events per month across spreadsheets and WhatsApp. A Bubble platform at $79-$199/month handles event management, menu customisation, dietary tracking, staff scheduling, equipment logistics, and invoicing – with automated kitchen briefs sent 72 hours before every event.
Catering Companies Manage 50+ Events Per Month in Spreadsheets
Events catering companies – corporate caterers, wedding catering firms, private dining services, and food truck operators – manage event bookings, menu customisation, staff rostering, equipment logistics, dietary requirement tracking, and invoice management simultaneously. Coordinating 50+ events per month with spreadsheets, WhatsApp groups, and email chains creates constant risk of errors, missed requirements, and unhappy clients. A Bubble platform at $79-$199/month brings order to the operational complexity of a growing catering business.
What an Events Catering Platform Needs
Event Management
Event records: client, venue, event type, guest count, date, start/end time, and service style (buffet/plated/canapés). Key milestones: quote sent, deposit paid, menu confirmed, final numbers confirmed, event complete. Event brief for the kitchen and front-of-house team.
Menu and Dietary Management
Configurable menus per event with per-head pricing. Dietary breakdown per event: total vegetarian, vegan, gluten-free, nut allergy, Halal, Kosher. Dietary summary report for kitchen 3 days before each event. Menu change tracking with version history.
Staff Scheduling
Assign front-of-house and kitchen staff per event. Staff required vs. confirmed count. Send shift confirmation to each staff member. Track uniform requirements (event-specific dress codes). Agency staff management with separate rate tracking.
Equipment Logistics
Equipment checklist per event: tables, linen, crockery, cutlery, serving equipment, chafing dishes. Kit out workflow: what leaves the depot for each event, what returns. Damage and loss recording per event. Equipment booking conflicts detection.
Quoting and Invoicing
Quote generation from menu and staffing components. Tiered pricing for different guest counts. Deposit invoice on confirmation. Balance invoice 2 weeks before the event. Post-event extras invoice for additional guests or items. Stripe or bank transfer payment.
Event Calendar Overview
Month view showing all events with client name, guest count, and status. Capacity management: are we overbooked on a given day? Revenue per month chart. Seasonal booking patterns for staffing and procurement planning.
Automated Dietary Summary for the Kitchen
Scheduled workflow: runs daily
For each Event where date = today + 3 days
Dietary summary
vegetarian = search GuestDietary[event, diet=Vegetarian]:count
vegan = search GuestDietary[event, diet=Vegan]:count
gluten_free = search GuestDietary[event, diet=GlutenFree]:count
nut_allergy = search GuestDietary[event, diet=NutAllergy]:count
halal = search GuestDietary[event, diet=Halal]:count
Send kitchen brief email
with full dietary breakdown + menu details
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