Bubble Nanny Agency Management
Nanny agencies match families to candidates via spreadsheets and email. A Bubble platform at $79-$199/month automates candidate registration, smart matching, reference checking, placement documentation, fee management, and compliance tracking.
Nanny Agencies Still Match Families to Candidates via Email and Phone
Nanny agencies, au pair placement agencies, and childcare recruitment firms match families with vetted childcarers through a process of candidate registration, reference checking, profile presentation, interview coordination, and placement documentation. They manage this in spreadsheets and email. A Bubble-built nanny agency platform at $79-$199/month professionalises the matching process, accelerates placements, and creates a compliant record trail for every engagement.
Six Modules for a Nanny Agency Platform
Candidate Profiles
Nanny/au pair registration: personal details, qualifications (CACHE Level 3, paediatric first aid), years experience, age groups worked with, driving ability, languages, salary expectations, availability date, and references. DBS check status and expiry tracking. Photo and CV storage.
Family Profiles
Family registration: location, children’s ages and needs, schedule requirements (live-in/live-out, hours per week), desired qualifications, and budget. Special requirements: languages, experience with SEN children, swimming ability. Matching criteria for automated shortlist generation.
Smart Matching
Generate candidate shortlist for a family based on: location radius, availability, qualifications match, age group experience, schedule fit, and budget alignment. Exclude candidates already placed or rejected by this family. Consultant reviews and approves shortlist before sending to family.
Placement Process
Candidate presentation to family. Family interview scheduling. Reference request tracking (automated emails to referees with online form). Trial period arrangement. Placement confirmation with start date, contract terms, and placement fee invoice.
Fee Management
Placement fee calculation (typically 10-15% of first year’s salary). Invoice generation on placement confirmation. Rebate calculation if candidate leaves within the guarantee period. Ongoing retainer for managed service families.
Compliance Records
Enhanced DBS check tracking, right to work verification, reference quality scoring, first aid certificate expiry, and annual review scheduling for long-term placements. Compliance dashboard showing expired documents across all active placements.
Automated Shortlist Generation in Bubble
Input
: Family’s requirements + constraints
Search for Candidates [
status = Available,
driving = Family’s needs_driver (if true),
has_paediatric_first_aid = yes (if required),
min_age_group_experience <= Family's youngest_child_age,
salary_expectation <= Family's budget,
dbs_status = Clear
]
// Then filter by location within radius using Google Maps distance
// Exclude: already shown to this family, rejected by family, currently placed
// Sort by: years experience desc, qualifications score desc
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