Bubble Recruitment Agency Platform
Boutique recruitment agencies pay $500-$2,000/month for systems built for enterprise. A Bubble platform at $149-$399/month covers candidate database, job order management, interview scheduling, placement invoicing, and a client portal – with exact fit for the boutique agency workflow.
Recruitment Agencies Pay Thousands for CRM Systems That Were Built for Sales Teams
Recruitment agencies have a unique workflow: sourcing candidates, tracking them through multiple client vacancies simultaneously, managing client relationships, scheduling interviews, and sending placement invoices – all while maintaining confidential candidate information. Generic CRMs (Salesforce, HubSpot) require expensive customisation. Dedicated ATS platforms (Bullhorn, Vincere) cost $500-$2,000/month. A Bubble-built recruitment platform at $149-$399/month fits a boutique agency’s exact workflow at a fraction of the cost.
Six Modules a Recruitment CRM Must Have
Candidate Database
Complete candidate profiles: CV storage, skills, experience, salary expectations, current employer, availability, and contact history. Candidate tags and custom fields. Duplicate detection by email and phone. GDPR consent tracking with expiry reminders for candidates who are no longer active.
Job Order Management
Client job orders with requirements, salary range, headcount, deadline, and exclusivity status. Candidate pipeline per role: Applied, Screening, Shortlisted, Interview Arranged, Offer, Placed, Declined. Progress tracking for the client and the consultant.
Interview Scheduling
Interview arranged workflow: book interview slot, send confirmation to candidate and client, add calendar event via Google Calendar API, set reminder 24 hours before, update status after interview with outcome notes.
Placement and Invoice
Placement record: candidate, client, role, start date, salary, fee percentage, and invoice value. Auto-generate placement invoice. Stripe or bank transfer payment tracking. Rebate calculation if candidate leaves within the guarantee period.
Client Portal
Clients log in to view their active job orders, candidate shortlists, interview schedules, and placement history. Submit new job orders via the portal. Download invoices. Reduces the email traffic between consultant and client by 40%.
Consultant Dashboard
Each consultant sees their own pipeline: active job orders, candidates in process, interviews this week, placements this month, fees earned. Manager view shows all consultants side by side for team performance monitoring.
Candidate-to-Vacancy Matching Workflow
Candidate
: skills (list), salary_expectations, availability, current_employer, status
JobOrder
: client, title, required_skills (list), salary_max, deadline, status, consultant
Application
: candidate, job_order, stage (option set), consultant_notes, outcome
// Skill-match search (find candidates for a job order)
Search for Candidates [
skills contains Job’s required_skills :item 1,
availability is not Unavailable,
salary_expectations <= Job's salary_max
]
// For each result: check if already applied to this role
// Excludes: already placed, already rejected for this role
Protect Candidate Confidentiality Carefully
A recruitment CRM contains highly sensitive data: someone’s current salary, their reason for looking, their concerns about their employer. Privacy rules must ensure consultants can only see candidates they personally placed in the database OR that are shared candidates per company policy. A data breach in a recruitment CRM ends the agency’s reputation overnight.
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Data model design, Stripe billing, multi-tenant architecture, and full SaaS builds done right from day one by Pakistan’s leading Bubble.io team.
