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Free tool · 3 minutes

Is Your Spreadsheet Costing You More Than an App Would?

Put a real number on the time, errors and risks of running your business on Excel or Google Sheets. See what an app would cost, how fast it pays for itself, and an honest verdict, including when to keep your spreadsheet.

1. Your spreadsheet

What does it run?
How many tabs or tables?
How many people use it?
Types of user (for example staff and managers)
Other tools to connect (email, payments, accounting)
What automation would the app need?

2. Time and money

How often do mistakes in the spreadsheet cause problems?

3. Which of these are true?

Where should we send your results?

Your results appear on this page and a copy is emailed to you.

How the calculator works

  1. 1. Describe your spreadsheetWhat it runs, how many people use it and how complex it is.
  2. 2. See the real costTime, errors and risks turned into a yearly figure, compared with the cost of an app.
  3. 3. Get an honest verdictBuild an app, start with simple automation, or keep your spreadsheet for now.

Related: Spreadsheet to web app for $1,500 · 10 signs your spreadsheet has outgrown itself

Frequently asked questions

How much does it cost to turn a spreadsheet into an app?

Our fixed package is $1,500 for one spreadsheet with up to 5 tabs, up to 8 screens and 2 user roles, delivered in 7 days on Bubble.io. Larger spreadsheets, more user roles, client logins, integrations or complex automation cost more, and the calculator shows an estimate for your situation.

How do I know if my spreadsheet has outgrown itself?

Common signs are several people editing the same file, confusion over the latest version, broken formulas, customer data in a shared file, no record of changes, and hours lost to copy-pasting. The calculator puts a yearly cost and a risk level on these.

Is it always worth replacing a spreadsheet with an app?

No. If only one or two people use a small spreadsheet and little time is lost, a full app is hard to justify. The calculator tells you honestly when to keep your spreadsheet or start with simple automation instead.

What are the running costs of a web app?

A domain costs around $10 to $20 a year, and Bubble hosting starts from around $30 a month, rising for apps with more users, integrations or heavy automation. The calculator subtracts these from your savings.

Why do you ask for my email first?

Your results are calculated for your answers and emailed to you, so you can share them with your team. We never sell your details, and you can ask us to delete them at any time.