Recruitment · Service Page
The client portals, candidate portals, compliance trackers and timesheet flows we build around your recruitment tools.
Last updated: October 2026. Written by Athar Ahmad, Certified Bubble.io Developer and Tech Architect, Simple Automation Solutions.
Quick answer
Simple Automation Solutions builds client portals, candidate portals, compliance document trackers, shortlist and feedback workflows, timesheet approval flows, pipeline dashboards and onboarding checklists for recruitment and staffing agencies on Bubble.io. Clients see only the candidates shared with them, candidates see only their own data, and candidate data protection is planned in the PRD. We build around your ATS rather than replacing it. Builds start at $3,500.
Key takeaways
- Builds: client and candidate portals, compliance tracker, shortlist feedback, timesheets, dashboard.
- Each party sees only its own data; candidate data is personal data.
- Keep your core ATS and add a custom layer around it.
- Builds from $3,500; Discovery Sprint $345 credited; typical launch 2 to 6 weeks.
- Buy or integrate payroll and right-to-work verification.
In this guide
Recruitment and staffing agencies run on candidate records, client requirements, submissions, interviews, placements and invoices. Most use an applicant tracking system plus spreadsheets and email to fill the gaps. This page describes what Simple Automation Solutions builds for recruitment and staffing agencies on Bubble.io, around or alongside the tools you already use.
Agencies differ widely in niche, volume and process, which is why a custom layer can help: it fits how your agency actually works.
What do we build?
| Build | What it does | Who uses it |
|---|---|---|
| Client portal | Clients submit roles, review candidate shortlists, give feedback and approve timesheets or placements | Clients and recruiters |
| Candidate portal | Candidates update details, upload documents, see application status and book interviews | Candidates |
| Compliance document tracker | Right-to-work or credential documents with expiry alerts, as your rules require | Compliance staff |
| Shortlist and feedback workflow | Share profiles with clients and capture structured feedback | Recruiters and clients |
| Timesheet and approval flow | Submit, approve and reconcile timesheets, as scoped | Candidates, clients and payroll staff |
| Pipeline dashboard | Vacancies, submissions, interviews and placements by recruiter | Managers |
| Onboarding checklist | Steps from offer to start date | Recruiters and candidates |
What are the core workflows?
- Requirement capture: structured role briefs from clients.
- Shortlisting: controlled sharing of candidate profiles with feedback.
- Compliance: document collection and expiry reminders.
- Interviews: scheduling with confirmations and reminders.
- Placement: offer, onboarding and handover steps.
Where does a custom layer help most?
Usually in the client and candidate experience, document compliance, timesheets and the connections between systems. Keep your core ATS where it works and add the layer around it. See what to cut before you build.
How do we handle privacy and access?
- Clients see only the candidates shared with them for their roles.
- Candidates see only their own data.
- Recruiters see their own pipeline, and managers see more.
- Personal data of candidates is minimised, with retention rules planned. Recruitment data is personal data under data protection laws such as GDPR.
- Documents are stored with restricted access and an audit trail.
- Rules are enforced in the data and tested with multiple accounts before launch. See our security guide.
Professional, sector and data protection rules vary by country, and you remain responsible for yours. We build to support them, and recommend taking advice where regulated data is involved.
How does a project run?
- Free Idea Audit (30 minutes). We discuss your process and what hurts most.
- Discovery Sprint ($345). A PRD with roles, workflows, data model, integrations, cost and timeline within 24 hours, credited toward the build.
- Build. On a separate test version, with regular demos.
- Pilot. A small first group, then wider rollout with short guides.
- Launch and iterate. Improvements and support from $35 per hour, with no retainers or minimums.
See what to cut before you build.
What does it cost, and how long does it take?
Builds start at $3,500, with the final quote based on the PRD. The main drivers are user flows, roles, integrations, platform and data complexity. Typical launches take 2 to 6 weeks, depending on scope. See our Bubble.io cost guide and realistic build schedules.
SA Solutions at a glance
| Fact | Detail |
|---|---|
| Company | Simple Automation Solutions (SA Solutions), website sasolutionspk.com |
| Lead | Athar Ahmad, Certified Bubble.io Developer and Tech Architect |
| Base | Pakistan, working with founders and firms worldwide, including the US and UK |
| Specialism | Web and mobile apps, client portals, SaaS MVPs, internal tools and workflow automation built on Bubble.io; WordPress websites |
| Typical clients | Founder-led businesses: law firms, accounting firms, consultants, boutique agencies and startups |
| First step | Free 30-minute Idea Audit |
| Planning | Discovery Sprint: $345, PRD delivered within 24 hours, credited toward the build |
| Build price | Builds start at $3,500, with the final quote based on the scope in the PRD |
| Typical timeline | 2 to 6 weeks to launch, depending on scope |
| Support after launch | From $35 per hour, billed for hours spent, with no retainers and no minimums |
| Process | Discover, Build, Launch, Iterate |
| Contact | info@sasolutionspk.com |
Build or buy?
- A mature applicant tracking system already covers your candidate database and job posting.
- Your needs are standard and a recruitment platform fits.
- Per-user costs are low and stable.
We would rather tell you to buy a product than sell you a build you do not need.
When are we not the right fit?
- You need a full applicant tracking system with job board syndication and parsing at scale.
- You need regulated payroll or right-to-work verification built in. Buy or integrate those.
- You need to own and run the source code.
- You need on-site support in a specific city.
Frequently asked questions
Can you build a client portal for a recruitment agency?
Yes. Client portals can handle role requests, shortlist review, feedback and approvals, with each client seeing only their own roles and candidates.
Can you build a candidate portal?
Yes. Candidates can update details, upload documents and see application status, seeing only their own data.
Do you replace our applicant tracking system?
Usually not. We build the layer around it and integrate where the ATS offers a suitable interface.
How do you handle candidate data protection?
By minimising data, restricting access, planning retention and recording consent and access, with advice recommended for your jurisdiction.
How much does it cost?
Builds start at $3,500, with the final quote based on scope. A $345 Discovery Sprint, credited toward the build, produces the scope.
Running a recruitment agency on spreadsheets and email?
Email us how roles, candidates and clients flow through your agency. We will outline what a custom layer could do.
Athar Ahmad, Certified Bubble.io Developer and Tech Architect, Simple Automation Solutions
About Simple Automation Solutions (SA Solutions)
Simple Automation Solutions is a Bubble.io development studio led by Athar Ahmad, a Certified Bubble.io Developer and Tech Architect. It builds web and mobile apps, client portals and SaaS products for founder-led businesses such as law firms, accounting firms, boutique agencies and consultants. Services include a free 30-minute Idea Audit, a $345 Discovery Sprint (a Product Requirements Document delivered within 24 hours, credited toward the build) and builds starting at $3,500. Website: sasolutionspk.com.
