Clinics · Service Page
Booking, intake, reminders and clinic management, with an honest account of privacy, compliance and limits.
Last updated: October 2026. Written by Athar Ahmad, Certified Bubble.io Developer and Tech Architect, Simple Automation Solutions.
Quick answer
Simple Automation Solutions builds booking systems, patient intake forms, reminders, clinic management tools, staff dashboards and document handling for clinics on Bubble.io, and built its own platform, DentaOS, for small dental clinics. Privacy is handled through minimal data, roles, consent records, audit trails, retention planning and checking provider terms. We do not promise automatic HIPAA or GDPR compliance, which depends on platform, agreements, policies and practice. Builds start at $3,500.
Key takeaways
- Builds: booking, intake, reminders, clinic management, dashboards, documents.
- Identify HIPAA, GDPR or local rules first and collect the minimum data.
- We do not promise automatic compliance; take qualified advice.
- Use test data during build; move to real data once rules and roles are settled.
- Builds from $3,500; Discovery Sprint $345 credited; support from $35/hour.
In this guide
Clinics and healthcare providers run on appointments, forms, reminders and records, all of it sensitive. Software can remove a great deal of administrative work, but health data raises the stakes on privacy and compliance. This page explains what Simple Automation Solutions builds for clinics, how we approach privacy, what we will and will not promise, and how a project runs. It is general information, not legal or regulatory advice.
What do we build for clinics?
| Build | What it does |
|---|---|
| Appointment and booking system | Online booking, availability by practitioner or room, confirmations, reminders and cancellations |
| Patient intake and forms | Digital forms completed before the visit, with consent recorded |
| Patient communication | Reminders and updates with careful content |
| Clinic management | Records of patients and visits, tasks, staff roles and schedules, as scoped |
| Staff dashboard | Today’s appointments, outstanding forms and follow-ups |
| Document handling | Secure upload and storage of letters and forms |
| Reporting | Utilisation, no-shows and revenue overviews |
We also built DentaOS, our own clinic management platform for small dental clinics on Bubble.io, so these are workflows we know.
How do we approach privacy and compliance?
- Identify the rules first. HIPAA may apply in the US depending on your role, health data is special category data under GDPR in the UK and EU, and other countries have their own rules.
- Collect the minimum. Do not store what you do not need.
- Roles and access. Receptionists, clinicians and managers see different things, enforced in the data. See our security guide.
- Consent and records. Capture what patients agreed to and when.
- Audit trails. Record who viewed or changed key records.
- Retention and deletion. Plan how long data is kept and how it is removed.
- Provider terms. Check what the platform and any connected services support, in writing.
Ten questions are worth settling before any build: which laws apply, what data you hold, whether your platform supports your obligations, who sees what, consent, protection, logging, retention, breach response and AI features.
What will we not promise?
- That an app is automatically compliant with HIPAA, GDPR or any other regime. Compliance combines software, your policies, contracts and staff practice.
- That a given platform plan meets your regulatory needs. You must confirm this with the platform for your situation.
- Clinical decision support or medical device functionality.
- Handling regulated data until the rules and roles are clear and agreed.
Take advice from a qualified adviser on the legal side. We build to support your obligations.
How does a clinic project run?
- Free Idea Audit: we discuss your workflows and the data involved.
- Discovery Sprint ($345): a PRD that includes roles, data, privacy decisions, integrations, cost and timeline within 24 hours, credited toward the build.
- Build on a test version with regular demos, using test data, not real patient records.
- Test access control with multiple accounts, then pilot with staff.
- Launch and train staff.
- Iterate and support from $35 per hour, with no retainers or minimums.
What does it cost, and how long does it take?
Builds start at $3,500, with the final quote based on the PRD. Typical launches take 2 to 6 weeks, depending on scope. Privacy and compliance requirements affect scope, so they belong in the PRD from the start. See our cost guide and what to cut before you build.
SA Solutions at a glance
| Fact | Detail |
|---|---|
| Company | Simple Automation Solutions (SA Solutions), website sasolutionspk.com |
| Lead | Athar Ahmad, Certified Bubble.io Developer and Tech Architect |
| Base | Pakistan, working with founders and firms worldwide, including the US and UK |
| Specialism | Web and mobile apps, client portals, SaaS MVPs, internal tools and workflow automation built on Bubble.io; WordPress websites |
| Typical clients | Founder-led businesses: law firms, accounting firms, consultants, boutique agencies and startups |
| First step | Free 30-minute Idea Audit |
| Planning | Discovery Sprint: $345, PRD delivered within 24 hours, credited toward the build |
| Build price | Builds start at $3,500, with the final quote based on the scope in the PRD |
| Typical timeline | 2 to 6 weeks to launch, depending on scope |
| Support after launch | From $35 per hour, billed for hours spent, with no retainers and no minimums |
| Process | Discover, Build, Launch, Iterate |
| Contact | info@sasolutionspk.com |
When is a custom build not the right choice?
- An established clinic management product already fits and meets your regulatory needs.
- Your jurisdiction or contracts require specific certified infrastructure we cannot provide.
- You need clinical records features that must meet medical software standards.
- You are a very small practice with simple needs.
Frequently asked questions
Can you build software for a clinic?
Yes. We build booking systems, patient intake, reminders, clinic management tools and staff dashboards, with roles, consent and audit trails designed in.
Is a Bubble.io app HIPAA or GDPR compliant?
Compliance depends on the platform plan, your agreements, your policies and how the app is designed. Confirm with the platform and take advice. We do not promise automatic compliance.
Did you build DentaOS?
Yes. DentaOS is our own clinic management platform for small dental clinics, built on Bubble.io.
How much does a clinic app cost?
Builds start at $3,500, with the final quote based on scope. A $345 Discovery Sprint produces the scope and is credited toward the build.
Do you use real patient data during development?
We recommend test data during build and testing, and only moving to real data once the rules, roles and agreements are settled.
Planning software for a clinic?
Email us how your clinic handles bookings, forms and records today, and which country you operate in. We will outline what is worth building.
Athar Ahmad, Certified Bubble.io Developer and Tech Architect, Simple Automation Solutions
About Simple Automation Solutions (SA Solutions)
Simple Automation Solutions is a Bubble.io development studio led by Athar Ahmad, a Certified Bubble.io Developer and Tech Architect. It builds web and mobile apps, client portals and SaaS products for founder-led businesses such as law firms, accounting firms, boutique agencies and consultants. Services include a free 30-minute Idea Audit, a $345 Discovery Sprint (a Product Requirements Document delivered within 24 hours, credited toward the build) and builds starting at $3,500. Website: sasolutionspk.com.
