Template · Product Planning
A copy-and-paste PRD template with ten sections, prompts for each and a filled-in example.
Last updated: October 2026. Written by Athar Ahmad, Certified Bubble.io Developer and Tech Architect, Simple Automation Solutions.
Quick answer
A PRD (Product Requirements Document) for a no-code app should cover ten things: overview, users and roles, first-release scope, user flows, data, rules and automation, integrations, security and platform, success measures, and timeline and budget. Copy the template below, fill each prompt in plain language and share it with developers so quotes are comparable.
Key takeaways
- Ten sections: overview, roles, scope, flows, data, rules, integrations, security, success measures, timeline.
- Short, specific answers beat long essays.
- Always list what is out of scope for the first release.
- Unanswered prompts show what to decide before building.
- A Discovery Sprint ($345, 24 hours) can complete it with you.
This template turns an app idea into a Product Requirements Document (PRD) that a developer can price and build from. Copy it into a document, work through each section and keep answers short and specific. If you get stuck, that is useful information: it shows what to settle before building.
How do you use this template?
- Copy the sections below into a document.
- Fill in each prompt in plain language. Short is fine.
- Mark anything uncertain as “to decide”.
- Share it with two or three developers so their quotes are comparable.
- Revise it after each conversation.
The template
1. Product overview
Product name: ________
One-sentence description: Our product helps [who] to [do what] so that [outcome].
The problem it solves: ________
How it is done today: ________ (spreadsheets, email, a competitor)
2. Users and roles
User type 1: ________ can: ________
User type 2: ________ can: ________
Admin: ________ can: ________
What each type must never see: ________
3. Scope of the first release
Must have (3 to 5 items): ________
Nice to have, later: ________
Explicitly out of scope for now: ________
4. User flows
For each key task, write the steps:
Flow name: ________
Starts when: ________
Steps: 1. ________ 2. ________ 3. ________
Ends when: ________
5. Data
List each thing the app stores (data types) and its fields:
Data type: ________ Fields: ________
Relationships: A ________ has many ________
6. Rules and automation
When [event] then [action]: ________
Emails and notifications: ________
Scheduled or recurring tasks: ________
Calculations: ________
7. Integrations
Payments: ________
Email or SMS: ________
Calendar, accounting or other tools: ________
AI services: ________
Essential for launch: ________
8. Security, privacy and platform
Sensitive data held: ________
Who may see what: ________
Countries of users and legal rules that apply: ________
Web, mobile or both: ________
Accessibility target: ________
9. Success measures
How will we know it works? ________
Key numbers to track in the first 90 days: ________
10. Timeline and budget
Target launch date: ________
Budget range: ________
Decision maker(s): ________
What does a filled-in example look like?
Roles: Client (own documents only), Staff (assigned clients), Admin (all).
Must have: login, document checklist, upload, status, messaging.
Out of scope: billing, mobile app.
Data: Client, Engagement, Document Request, Document, Message. An Engagement has many Document Requests.
Rule: When a document is uploaded, notify the assigned staff member and set status to Under Review.
How do you know your PRD is ready?
- Every user role is named with what it can and cannot do.
- The first release is listed, and so is what is left out.
- Each key task has a written flow.
- The data types and relationships are listed.
- Integrations are marked essential or later.
- A stranger could read it and explain the product back to you.
Want help completing it?
Our Discovery Sprint completes this document with you, adds the Bubble.io architecture and a cost and timeline estimate, and delivers it within 24 hours for $345, credited toward the build. For background, read what to cut before you build and how to avoid scope creep.
Frequently asked questions
What is a PRD?
A Product Requirements Document describes what a product should do, who uses it, what is in the first release and how it behaves, in enough detail for a developer to estimate and build it.
How long should a PRD be?
For a small app, a few pages is enough. Clarity matters more than length.
Do I need a PRD for a no-code app?
Yes. No-code makes changes cheap, which makes scope drift easy. A PRD keeps changes deliberate.
Can I use this template for any app?
Yes. It works for client portals, SaaS products, marketplaces and internal tools.
Who should write the PRD?
You supply the business knowledge, and an experienced developer or consultant supplies structure, architecture and a realistic estimate.
Want a developer to complete this with you?
Email us what you are building. We will start the PRD with you and send a clear scope and estimate.
Athar Ahmad, Certified Bubble.io Developer and Tech Architect, Simple Automation Solutions
About Simple Automation Solutions (SA Solutions)
Simple Automation Solutions is a Bubble.io development studio led by Athar Ahmad, a Certified Bubble.io Developer and Tech Architect. It builds web and mobile apps, client portals and SaaS products for founder-led businesses such as law firms, accounting firms, boutique agencies and consultants. Services include a free 30-minute Idea Audit, a $345 Discovery Sprint (a Product Requirements Document delivered within 24 hours, credited toward the build) and builds starting at $3,500. Website: sasolutionspk.com.
