AI Automation for Clinics

Your clinicians should spend their time with patients, not on the phone or paperwork. We build custom AI for bookings, enquiries and admin around how your clinic works, with clinical decisions always in human hands.

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Private clinicsDental practicesPhysiotherapyHealthcare admin

Where AI helps clinics

Examples of what we can build. Your Discovery Sprint decides what fits your business, in what order.

Appointment booking and reminders

Patients book, reschedule and confirm through your website or WhatsApp, with reminders that reduce no-shows and update your calendar automatically.

Patient enquiry assistant

Answer questions about services, prices, opening hours and preparation instructions around the clock, without giving medical advice.

Intake forms and pre-visit summaries

Collect intake forms before the appointment and give the clinician a short summary of what the patient has shared.

Letters and summaries for review

Draft referral letters and visit summaries from the clinician’s own notes for them to check and approve.

Billing and insurance paperwork

Read invoices and claim forms, extract the details and prepare them for your billing system.

Follow-ups and feedback

Send aftercare reminders, follow-up booking prompts and feedback requests at the right time after each visit.

People stay in charge

AI takes the repetitive work. These always stay with your team.

What stays human

Diagnosis, treatment and any clinical advice
Assessing symptoms: patients describing urgent symptoms are directed to the right care immediately
Prescriptions and medical records decisions
Sensitive conversations with patients

Data and compliance

Health information is special category data under UK and EU GDPR, so we minimise what AI sees and keep records in your own systems.
Where HIPAA applies in the United States, AI tools must be used under the right agreements, such as a Business Associate Agreement, and we check this before anything is built.
Every AI interaction is logged, and patients always have a route to a person.

How we handle your data with AI

A typical first project

Start with one automation, prove the value, then expand.

Booking and reminder assistant

Patients book and confirm online or on WhatsApp, with automatic reminders and fewer no-shows.

Implementation at $35 an hour, after a $345 Discovery Sprint that is credited toward the build. Your exact scope and fixed price come from the Sprint.

$1,050–$2,100about 30–60 hours of work

Same approach, different AI

We follow the same process for every client, but the AI we build is different for every business. See what it looks like elsewhere, or read a sample AI Opportunity Map.

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Related guides

Practical reading from our blog.

Questions clinics ask us

Straight answers about safety, systems and cost.

Can AI give medical advice to our patients?

No. Our clinic automations handle admin such as bookings, practical questions and paperwork. Anything clinical, including symptoms, is directed to your team or to urgent care.

Is patient data safe?

We design around health data rules from the start: minimal data for each task, records kept in your own systems, logged AI actions and tools used under the right agreements for your jurisdiction.

Will it work with our practice management software?

Often, yes, if your software offers an API or integration options. We confirm this during the Discovery Sprint before any build is quoted.

How much does it cost?

Projects start with a $345 Discovery Sprint, credited toward the build. Implementation is $35 an hour, and a booking and reminder assistant typically takes 30 to 60 hours.

See where AI fits in your business

Our free calculator estimates the hours and money AI could save your team. When you are ready, a Discovery Sprint turns it into a custom plan with a fixed price.

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